No traceability per nurse
The supervised nurse is a free-text field – the same person ends up spelled three different ways.
SaaS for hospital nursing departments
Nursing quality,
Nursing quality,
from the bedside to the annual report.
Head nurses score checklists right on their phones. Results roll up into live dashboards and fill the hospital's own monthly, quarterly and annual Word reports automatically. No more scattered online forms, dozens of formula-laden spreadsheets or re-typing numbers by hand.
Already running in production at a provincial general hospital in Vietnam.
25,968historical spreadsheet evaluations (2023–2026) brought into migration, each re-scored for reconciliation
38departments covered in the first rollout
593nurses, midwives and technicians in the supervision registry
1 clickto export a pre-filled Word report, replacing 2–3 working days of copying for each annual report
The problem
Nursing quality supervision still runs on spreadsheets.
One online form per clinical procedure, results flowing into dozens of formula-linked sheets, then copied by hand into Word at period end. Data loses its context the moment it is collected.
Fragile formulas
Around 60 COUNTIFS sheets by month × department × procedure: one inserted row silently skews the numbers.
Hand-made reports
An annual report takes two to three working days of copying numbers and computing percentages.
Access control by file sharing
Every department can see every other's data, with no trail of who changed which number.
One source of truth
Three connected modules reading the same evaluations.
No module keeps its own numbers and nothing lets you overwrite a computed figure. Fix the evaluation and every dashboard and report follows.
01
Supervise
Score checklists at the bedside on a phone; scan the QR code posted in the ward to open the right form.
02
Analyze
Trends, department rankings, department × procedure heatmaps and the most frequently missed steps.
03
Report
Auto-filled into the hospital's own Word templates, submitted and approved online, numbers frozen on submit.
Bedside supervision
Score a checklist in a few taps.
Built for one-handed use mid-shift: large score buttons, instant score and grade, and the supervised nurse picked from the staff registry instead of typed.
- Scan the QR code posted in the ward to open the exact checklist, right inside the app.
- 0 – 1 – 2 scoring plus “not applicable”: N/A steps drop out of the denominator automatically.
- Handles branching steps (22.a / 22.b) correctly – their maximum is counted once.
- Versioned checklists: editing a checklist never changes the meaning of past evaluations.
- Installs to the home screen like an app; exports evaluations to Word in the official toolkit layout.
Live analytics
See which department, procedure and step needs retraining.
Every chart shares one period × department × block × checklist filter and is computed straight from evaluations, replacing every COUNTIFS sheet.
Reports in your template
Monthly, quarterly and annual reports that fill your own Word template.
Documents follow the existing template's exact layout, font sizes and wording. Departments only write the commentary – each comment box sits right next to the figures it discusses.
- Staffing tables, nurse-to-bed ratios and indicator grade tables fill themselves in.
- Native Word charts (not images): patient surveys and per-procedure monthly trends.
- Submit – approve – return online; figures are frozen on submit and reprint identically years later.
Daily operations
Departments that haven't reported show up in red.
Three daily forms of the nursing department live in the same place, each with a list of missing departments.
Staffing report
Nurse headcount and patients by care level; one report per department per day, Excel export.
Ward-round minutes
Score up to 8 nurses on 19 items, server-stamped time, Word export matching the paper form.
Patient survey
Post-counseling questionnaire; satisfaction rates flow straight into the monthly report.
AI, with guardrails
Bring Word checklists into the system with a large language model.
Hospital checklists are hand-made Word files, each formatted differently. QLDD provides a canonical prompt so Claude (or another assistant) can turn a file into structured data – while the final decision always stays with a person.
1
The prompt lives on the server
The format the prompt describes and the format the server accepts can never drift; it demands verbatim wording.
2
Validated before saving
Step count, max scores, branches and sections are all checked; every error is reported at once, by step.
3
Human in the loop
Output only becomes a draft version; a manager reviews it before it is published for scoring.
AI never touches the numbers: scores, grades and reports are always computed by deterministic algorithms.
In development: draft report commentary suggested from the period's figures, for head nurses to edit and approve.
Built to run for years
Everything the nursing department needs to self-manage.
Role- and department-scoped access
6 roles and 27 permissions editable in the UI; everyone sees only their assigned departments – enforced server-side.
Full audit trail
Who, when, what – with before and after values.
Staff registry
Import from Excel, transfer, deactivate – never deleting anyone with past evaluations.
Bulk account provisioning
Usernames follow the hospital's convention; one-time temporary password sheet.
Print QR codes for every checklist
Post them in the wards – scan and score.
Vietnamese UI, light & dark
Comfortable on phones, tablets and desktops.
Security & data
Health-workforce data, protected like health data.
- Passwords hashed with argon2id; never stored or exported in readable form.
- Short-lived JWT sessions with rotating refresh tokens and theft detection.
- Accounts lock for 15 minutes after 5 failed sign-ins.
- HTTPS only; the database is never exposed to the Internet.
- Automatic database backup before every upgrade; additive-only migrations.
- No patient names or direct identifiers; only an optional record-number field for traceability.
SaaS deployment
Every hospital gets its own address on qldd.vn.
Each hospital signs in at its own hospital-name.qldd.vn – no installation, no servers to run.
- 01
Map your forms
Collect current checklists, report templates and scoring rules.
- 02
Load the registries
Departments, staff from Excel, checklists from Word (AI-assisted).
- 03
Migrate history
Import past evaluations from spreadsheets, re-score and reconcile with the originals.
- 04
Go live
Hand out QR codes, provision accounts, onboard every head nurse.
Under the hood
Lean, fast, automatically tested.
A Go server compiled to a single binary, PostgreSQL with strict integrity constraints and a React UI. Every scoring rule, department-scope rule and Word document is covered by automated tests.
GoPostgreSQL 16React 19TypeScriptDockerOffice Open XML
Roadmap
What's next
- Hospital-wide annual report for the nursing office in the new template
- Professional-development sessions, auto-filled into department reports
- AI-drafted report commentary from the figures
- Alerts when supervision volume falls below target
- Integration with hospital information systems (HIS)
Bring QLDD to your hospital.
Email us to book an online demo or get a trial workspace for your nursing department.
Email us · admin@qldd.vn